Board of Directors

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Employer Information
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Please list any groups, organizations or businesses that you could serve as a liaison to on behalf of Arts Out Loud.
Will you be an advocate for Arts Out Loud by recruiting new members, fundraising, and speaking positively about the work of the organization?
Will you be engaged – giving your time, energy and resources to support the work and mission of Arts Out Loud?

The mission of Arts Out Loud is to assist in education and career goals of the at-risk young people, 14-21 years of age, that identify as LGBTQ and aspire to a career in the arts. We do this by providing resources in film, music, dance, or theatre through scholarships, mentoring, community networking, and more.
*I will consent to having my name and likeness appear in print materials, press releases and media.

As a Board Director I understand that I have a legal and ethical responsibility to ensure that the organization does the best work possible in pursuit of its goals and mission. I believe in the purpose and the mission of the organization, and I will act responsibly and prudently as its steward.
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**Please submit a current RESUME, short BIO, & recent clear PHOTO along with this application.**
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Confidentiality & Non-Disclosure Policy for Volunteers and Board Members

Respecting the privacy of our clients, donors, directors, members, staff, and volunteers of Arts Out Loud, Inc. is a basic value of Arts Out Loud, Inc. Personal and financial information is confidential and should not be disclosed or discussed with anyone without permission or authorization from the executive director. Care shall also be taken to ensure that unauthorized individuals do not overhear any discussion of confidential information and that documents containing confidential information are not left in the open or inadvertently shared.

Volunteers and board members of Arts Out Loud may be exposed to information which is confidential and/or privileged and proprietary in nature. It is the policy of Arts Out Loud that such information must be kept confidential both during and after board service or volunteer service. Volunteers, including board members, are expected to return materials containing privileged or confidential information at the time of separation from board service or volunteer service or expiration of service.

Unauthorized disclosure of confidential or privileged information is a serious violation of this policy and will subject the person(s) who made the unauthorized disclosure to appropriate discipline, including removal/dismissal.
ACKNOWLEDGEMENT OF CONFIDENTIALITY OF CLIENT INFORMATION
I agree to treat as confidential all information about clients or former clients and their families that I learn during the performance of my duties as a Director of the Board or a Volunteer and I understand that it would be a violation of policy to disclose such information to anyone without checking first with the Executive Director.
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Board of Directors Commitment
I am fully committed to the mission and have pledged to help carry it out. I understand my duties and responsibilities include, but are not limited to, the following:
- I will interpret the organization's work and values to the community, represent the organization, and act as an ambassador;
- I will serve a minimum two-year term with the option to renew up to five times;
- I will attend all meetings of the board and assigned committees, as scheduled and called, unless excused;
- I will make an annual financial contribution of personal significance to the organization (may be paid in monthly installments);
- I will actively participate in fundraising activities;
- I will participate in two Saturday strategic planning retreats and subsequent planning activities;
- I will actively participate in one or more board committees;
- I will act in the best interests of the organization, and excuse myself from discussions and votes where I have a conflict of interest;
- I will take seriously the legal responsibilities of serving on a board, including and especially the fiduciary role;
- I will participate in and take responsibility for making decisions on issues, policies and other board matters;
- I will suggest possible nominees to the board who can make significant contributions to the work of the board and the organization.
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Code of Ethics

Code of Ethics

Given its mission, Arts Out Loud has adopted a code of ethics to guide its board members, committee members and staff in their conduct when acting on behalf of Arts Out Loud. The Code contains broad principles reflecting the types of behavior Arts Out Loud expects towards constituents, donors, employees, peers and the public.

This policy is not intended as a stand-alone policy. It does not embody the totality of Arts Out Loud ethical standards, nor does it answer every ethical question or issue that might arise. Rather, it is one element of a broader effort to create and maintain a quality organization that gives ethical conduct the highest priority. This Code will be reviewed periodically.
Board members, committee members and staff should:
1. Respect the confidentiality of sensitive information about Arts out Loud, its members, constituents, donors, board and employees.
2. Comply with applicable federal, state, and local laws, regulations and fiduciary responsibilities in an effort to create transparency in all of our operations.
3. For the board of directors, provide credible and effective oversight to the organization’s work without personal bias.
4. Not accept commissions, gifts, payments, loans, promises of future benefits or other items of value from anyone who has or may seek some benefit from Arts Out Loud in return, other than occasional gifts of nominal value that are in keeping with good business ethics.
5. Abide by the governing documents and policies of Arts Out Loud.
6. Be accountable for adhering to this Code of Ethics.
7. Implement and follow a Conflict of Interest Policy.
8. Implement and follow a Whistleblower Policy.
9. Openly and honestly tell the truth.
10. Honor our commitments and promises to the best of our abilities.
11. Appropriately acknowledge contributions from other individuals and organizations who help facilitate our goals.
12. Not be deceptive in our fundraising activities or in prospecting for new members to join Arts Out Loud.
Compliance, Monitoring and Reporting

Arts Out Loud management is responsible for communicating this Code of Ethics to all members of the board of directors, standing committee members, as well as staff, interns, and volunteers and for ensuring its adherence at all times.

This form must be completed by all members of the board of directors, standing committee members, as well as staff, interns and volunteers upon joining the organization.

The undersigned, by their affixed signature, accept and agree to abide by the Code of Ethics policy.
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Whistleblower Protection Policy

Arts Out Loud requires directors, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of Arts Out Loud we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.
Reporting Responsibility
This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns internally so that Arts Out Loud can address and correct inappropriate conduct and actions. It is the responsibility of all board members, officers, employees and volunteers to report concerns about violations of Arts Out Loud’s code of ethics or suspected violations of law or regulations that govern Arts Out Loud’s operations.
No Retaliation
It is contrary to the values of Arts Out Loud for anyone to retaliate against any board member, officer, and employee or volunteer who in good faith reports an ethics violation, or a suspected violation of law, such as a complaint of discrimination, or suspected fraud, or suspected violation of any regulation governing the operations of Arts Out Loud. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment.
Reporting Procedure
Arts Out Loud has an open door policy and suggests that employees share their questions, concerns, suggestions or complaints with their supervisor. If you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor’s response, you are encouraged to speak with the Compliance Officer/President.

Supervisors and managers are required to report complaints or concerns about suspected ethical and legal violations in writing to the Arts Out Loud Compliance Officer/President, who has the responsibility to investigate all reported complaints.

Employees with concerns or complaints may also submit their concerns in writing directly to their supervisor or the Compliance Officer/President.
Compliance Officer (President of organization)
The Arts Out Loud Compliance Officer/President is responsible for ensuring that all complaints about unethical or illegal conduct are investigated and resolved. The Compliance Officer will advise the Board of Directors of all complaints and their resolution and will report at least annually to the Treasurer/Chair of the Finance Committee/Audit Committee on compliance activity relating to accounting or alleged financial improprieties.
Accounting and Auditing Matters
The Arts Out Loud Compliance Officer/President shall immediately notify the Audit Committee/Finance Committee of any concerns or complaint regarding corporate accounting practices, internal controls or auditing and work with the committee until the matter is resolved.
Acting in Good Faith
Anyone filing a written complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.
Confidentiality
Violations or suspected violations may be submitted on a confidential basis by the complainant. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
Handling of Reported Violations
The Arts Out Loud Compliance Officer/President will notify the person who submitted a complaint and acknowledge receipt of the reported violation or suspected violation. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.

This form must be completed by all members of the board of directors, standing committee members, as well as staff, interns and volunteers upon joining the organization.

The undersigned, by their affixed signature, accept and agree to abide by the Whistleblower Protection policy.
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Date
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Position with organization
(board member, committee member, volunteer, etc.)
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