*I will consent to having my name and likeness appear in print materials, press releases and media.
As a Board Director I understand that I have a legal and ethical responsibility to ensure that the organization does the best work possible in pursuit of its goals and mission. I believe in the purpose and the mission of the organization, and I will act responsibly and prudently as its steward.
Confidentiality & Non-Disclosure Policy for
Volunteers and Board Members
Respecting the privacy of our clients, donors, directors, members, staff, and volunteers of Arts Out Loud, Inc. is a basic value of Arts Out Loud, Inc. Personal and financial information is confidential and should not be disclosed or discussed with anyone without permission or authorization from the executive director. Care shall also be taken to ensure that unauthorized individuals do not overhear any discussion of confidential information and that documents containing confidential information are not left in the open or inadvertently shared.
Volunteers and board members of Arts Out Loud may be exposed to information which is confidential and/or privileged and proprietary in nature. It is the policy of Arts Out Loud that such information must be kept confidential both during and after board service or volunteer service. Volunteers, including board members, are expected to return materials containing privileged or confidential information at the time of separation from board service or volunteer service or expiration of service.
Unauthorized disclosure of confidential or privileged information is a serious violation of this policy and will subject the person(s) who made the unauthorized disclosure to appropriate discipline, including removal/dismissal.
Board of Directors Commitment
Code of Ethics
Given its mission, Arts Out Loud has adopted a code of ethics to guide its board members, committee members and staff in their conduct when acting on behalf of Arts Out Loud. The Code contains broad principles reflecting the types of behavior Arts Out Loud expects towards constituents, donors, employees, peers and the public.
This policy is not intended as a stand-alone policy. It does not embody the totality of Arts Out Loud ethical standards, nor does it answer every ethical question or issue that might arise. Rather, it is one element of a broader effort to create and maintain a quality organization that gives ethical conduct the highest priority. This Code will be reviewed periodically.
Compliance, Monitoring and Reporting
Arts Out Loud management is responsible for communicating this Code of Ethics to all members of the board of directors, standing committee members, as well as staff, interns, and volunteers and for ensuring its adherence at all times.
This form must be completed by all members of the board of directors, standing committee members, as well as staff, interns and volunteers upon joining the organization.
The undersigned, by their affixed signature, accept and agree to abide by the Code of Ethics policy.
Whistleblower Protection Policy
Arts Out Loud requires directors, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of Arts Out Loud we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.
This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns internally so that Arts Out Loud can address and correct inappropriate conduct and actions. It is the responsibility of all board members, officers, employees and volunteers to report concerns about violations of Arts Out Loud’s code of ethics or suspected violations of law or regulations that govern Arts Out Loud’s operations.
It is contrary to the values of Arts Out Loud for anyone to retaliate against any board member, officer, and employee or volunteer who in good faith reports an ethics violation, or a suspected violation of law, such as a complaint of discrimination, or suspected fraud, or suspected violation of any regulation governing the operations of Arts Out Loud. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment.
Arts Out Loud has an open door policy and suggests that employees share their questions, concerns, suggestions or complaints with their supervisor. If you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor’s response, you are encouraged to speak with the Compliance Officer/President.
Supervisors and managers are required to report complaints or concerns about suspected ethical and legal violations in writing to the Arts Out Loud Compliance Officer/President, who has the responsibility to investigate all reported complaints.
Employees with concerns or complaints may also submit their concerns in writing directly to their supervisor or the Compliance Officer/President.
The Arts Out Loud Compliance Officer/President is responsible for ensuring that all complaints about unethical or illegal conduct are investigated and resolved. The Compliance Officer will advise the Board of Directors of all complaints and their resolution and will report at least annually to the Treasurer/Chair of the Finance Committee/Audit Committee on compliance activity relating to accounting or alleged financial improprieties.
The Arts Out Loud Compliance Officer/President shall immediately notify the Audit
Committee/Finance Committee of any concerns or complaint regarding corporate accounting practices, internal controls or auditing and work with the committee until the matter is resolved.
Anyone filing a written complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.
Violations or suspected violations may be submitted on a confidential basis by the complainant. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
The Arts Out Loud Compliance Officer/President will notify the person who submitted a complaint and acknowledge receipt of the reported violation or suspected violation. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.
The undersigned, by their affixed signature, accept and agree to abide by the Whistleblower Protection policy.